Setting Up ProPresenter with Customized Settings and Preferences

ProPresenterStep one after installing ProPresenter on your computer should be watching this tutorial. Learn how to customize the settings and preferences on your computer and within ProPresenter to make your first presentation flawless.

Preferences are accessed by clicking on the ProPresenter menu and then selecting Preferences, or by pressing Command + , (Command and the comma key).

General Settings
Automatically Check for updates at startup
If this option is checked, ProPresenter will automatically check for updates when the program launches as long as you have an internet connection. If you don’t want to be notified of updates automatically, uncheck this option, but remember to check regularly for updates.

Crash Reporting
If you uncheck this section, the application will not attempt to submit crash reports when the application fails to work properly. If your computer doesn’t have a consistent internet connection, you may wish to disable this option.

Library Folder
This menu allows you to select from multiple libraries as well as add additional libraries. Adding additional libraries will be covered later in this guide in the section title Working with the Library. You can click on the magnifying glass to jump straight into the folder in your file system.

The ProPresenter logo is the default logo. You can check this by clicking on this button and selecting your own image. Having your organization’s logo or other image here provides you with something to go to in an emergency. Checking Preserve aspect ratio will maintain the aspect ratio of the logo image.

Support Files
The Support Files is all the unique information about ProPresenter related to your settings. This includes templates, playlist data, props, etc. You can change whether this is stored for all users or only the current user account, or in a custom location. The default setting is “Only this User”. In general, this information is kept unique between user accounts, however, if you have an administrator account and a standard user account, and want ProPresenter to be identical in each account, you can change this to “For All Users”.

Media Repository
This is the directory where any media purchased through the store is downloaded to and where media that is imported with bundles is stored. Click the magnifying glass to go directly to the selected directory. For All users, Only this User, and Custom Path use the same rules as the Support Files. If you check the Manage Media Automatically option, any media that you add to ProPresenter will be copied to this location. By default this option is not checked, so any media added to ProPresenter doesn’t move the original files.

Search Paths
If you need to move all of your media from on directory to another (e.g., ~/Desktop/ to ~/Documents/), you can add a new search path. When you restart ProPresenter, the links to your media will all be updated.

The settings here are the global settings for Copyright display.

Reset All Preferences
This resets all the custom settings made in Preferences. This will reset the settings on each tab in Preferences. After you reset preferences you will see a second option to revert to the previous preferences.

Display at Top Most Window Layer
Select this box to keep the ProPresenter output above any other windows on your output screen.

Scale to Fit Output Display
This will scale your presentation to the output resolution if they don’t match.

Enable Stage Display
This will enable the stage display on the indicated screen. You can also enable the Stage Display screen by pressing Command + 2.

Configure Stage Display This will bring up the stage display layout editor. The Output (Out) and Stage Display (SD) outputs can be set within the Display preferences by clicking and dragging the indicators to the correct positions. Your computer screen is indicated by the white bar at the top of the box. Clicking on “Out” or “SD” will allow you to drag them to the correct screens.

System Display Settings
This will open the Display settings available in System Preferences.

Width, Height, Full Screen
These two boxes allow you to set a custom resolution for your primary output screen. If you want to use the full resolution, simply click the “Full Screen” button. This will use the resolution for the display that has “Out” assigned to it. If you are not using the full resolution, the arrows to the right will allow you to adjust the relative position of the output.

Screen Color
This specifies the default slide background color. This is the color you will see on your thumbnails and if no other background is selected. You can use any color.

Corner Pinning
Corner Pinning allows you to adjust each corner of the output independently. ProPresenter will also calculate the distortion and adjusts the image accordingly. This comes in useful if you need to make adjustments that aren’t available in your projector. If your projector has the controls to adjust each corner, use those settings instead. Clicking Reset will undo all of your adjustments. You can toggle Corner Pinning on and off with the check box next to the button on the main Display preference panel.

Group & Slide Labels
Labels are used to help you organize your slides in a song or presentation. You can add new labels and set their color in Preferences or by right-clicking on slides and selecting the label type you want to add. Click the plus icon to add a new label. Select the label name and press Delete to remove a label. You can also set any color you want for your label. Group Labels can also be used to add Hot Keys automatically to your presentations. Hot Keys can be used to jump to a certain slide just by using your keyboard. Slide Labels can be used to add short notes to your slide. Group Labels are generally used for songs to organize stanzas and to make it easier to arrange your song.

Planning Center Keys
If you use arrangements on your songs and you use Planning Center Online, then this feature can be used to speed up your process a bit, especially for new songs. This button doesn’t do anything if you’ve never created an arrangement in Planning Center. In fact, you will see this alert if you have no keys assigned to the Group you are selecting.

Live Video
Video Device
Select the input device for your video source. This can be the FaceTime camera, an external camera, or a software “camera” like CamTwist or ManyCams.

Audio Device
Select the audio source (if needed) to be used with your camera.

Preserve Aspect Ratio
This prevents your camera input from being stretched full-screen if your output resolution and the camera resolution don’t match.

Enable Network
In order to enable all network services, this checkbox should be checked. The Network Name and Port will be set automatically. It is unlikely that you will need to change the port number. Generally you would only need to change the port if you need to specifically route ProPresenter’s network traffic through a certain port due to network management requirements.

Enable Master Control
The Master Control Module is an add-on module for ProPresenter. It allows you to control other instances of ProPresenter. This module will be covered in more detail later in the user guide.

Enable ProPresenter Remote
In order to use the ProPresenter Remote app for iOS and Android you will need to enable this and enable the mode that you want available. You will also need to set a password. ProPresenter Remote is covered in more detail later in the user guide.

Enable Stage Display App
In order to use the ProPresenter Stage Display app for iOS and Android you will need to enable this setting. You will also need to set a password. The Stage Display App is covered in more detail later in the user guide.

Enable Text Stream for ProVideoPlayer 2
If you are using ProVideoPlayer 2, you can enable this setting for ProPresenter 6 to send it’s text output as a layer in ProVideoPlayer 2. Only the text from a slide is transmitted. Media, Messages, copyright info, and other slide objects are not sent via Text Stream.

ProPresenter 6 makes it easy to sync files between computers, including files other than just your Library. This makes it much easier to setup a new computer with ProPresenter as well as being able to keep computers in sync with each other.

Planning Center Online
If you use Planning Center Online you can login to access service plans and to use Planning Center Live features. There are a number of settings available for Planning Center.

Social Media
Sign into Instagram and Twitter to use these services in the Social Media section of ProPresenter.

If you are subscribed to SongSelect, you can login to search SongSelect’s entire catalog of songs directly from ProPresenter.

Import Video/Image Scale Behavior
These two options allow you to set the default scaling used for both types of media. This does not update media already in ProPresenter.

Video Playback
These two options are self-explanatory with the descriptions that are provided. The second option is only available in the Mac version beginning with 6.0.14. Most users should not select it.

This section allows you to define how many channels of audio you are outputting. Most users will only have two channels, but if you are using a multi-channel audio device, you will want to change this number to ensure all of the channels are sent from ProPresenter. You can also adjust the Audio Delay, which may be necessary if you are outputting video over SDI.

Render Output Behavior / Render Output as Anamorphic
This setting allows you to use 16×9 content in a 4×3 environment without distorting the original video.

Any module that you have purchased, either in an earlier version or in ProPresenter 6, will be available to activate. Clicking the Activate button will enable the module. This same button will say Deactivate while the module is in use. If you have a Campus License for ProPresenter you can move modules between computers by activating and deactivating the module. An internet connection is required for this to work.

Mac System Setup
The first step to getting your displays configured correctly is making sure that your system display preferences are set up properly. Before you begin, connect your primary output to your computer. Setting up the Stage Display will be discussed later in this manual. To access Display Preferences, click on the Apple menu in the top-left corner of your screen and select System Preferences. Click on Displays to open up the display preferences. After Displays is opened, click on the Arrangement tab. Ensure that the Mirror Displays option is unchecked. You can also do this by pressing Command + F1 on your keyboard. The blue screen with the white bar at the top is your primary display. This is the same screen that ProPresenter will open on. This arrangement order is also used by ProPresenter’s Display Preferences panel when you assign your Output and Stage Display. If you need to adjust the resolution of your screens, click on the Display tab and then click on the Gather Windows button in the lower right corner. Choose the Scaled option to access all available resolutions for each screen. Press the Option key while clicking on Scaled for even more supported resolutions.


Instructions from ProPresenter manual

Faster Service Setup with Templates in ProPresenter 6

ProPresenterThe fastest way to achieve a cohesive look for your presentation is by using templates. This tutorial walks you through how to use templates effectively in ProPresenter 6.

Templates allow you to quickly define a set of styles for your slides. ProPresenter 6 comes with a collection of templates to help get you started. There are a number of ways to select the Template that you want to use, so we’ll start with updating an existing set of slides.

To quickly change the appearance of a document, open it from the Library then click on the Template menu in the toolbar. By default, Template is on the far-right side of the Toolbar. Click the icon to open the list of available Templates. When you mouse over any of the groups you will be shown what the Templates look like within that group. Click on the Template you want to use from this list. Doing so will update all of the slides in your document. You can also select multiple documents and use this method to change several documents at once.

New Template Group will prompt you to name your new Template Group and then opens the Template Editor. You can add as many Template versions within a Group as you want.

Save select slide(s) as Template Group does exactly what it says. If you have selected one or more slides (blue outline) and use this option, those slides will be saved to a new Template Group. This option is helpful if you have designed a slide in the Editor and need to create a new template to use for other presentations. There are two options at the bottom of this main Template list that don’t show up in other areas that you can access Templates.

Size Text to Fit will dynamically resize the text on each slide to fill the text box. This may result in your text being different sizes on each slide.

Presenter Text Attributes will maintain the font color, bold, italic, and underline settings. The text size, font, and position will be changed. If the template you apply does not support bold, italics, or underlines, that property won’t be maintained.

Edit Template Group, Add Slide To Template Group, and Delete Template Group are straightforward and do exactly what they say. In addition to the main Template menu, you can also select Templates while importing or creating new documents in your Library.

You can also right-click on a slide (or select multiple slides then right-click) to change the Template. This works in the main slide view and in the Editor.

If you are adding a new slide, you can click the plus button at the bottom of the slide area or in the Editor to create a new slide with a specific Template (click the arrow) or with the last-used template (click the plus).

The Template Editor is very similar to the normal song Editor. You can add multiple text boxes and other slide objects. However, if you have a template with more text boxes than exist on the slides you apply the Template to, the extra text boxes will be added, but won’t show on the output. Other slide objects can be added via Templates. Backgrounds are not supported by Templates.


Instructions from ProPresenter manual

Transitions – Making ProPresenter 6 Presentations Looks Professional

ProPresenterDid you know that you can add transitions to individual slide elements in ProPresenter 6? Transitions can be applied throughout ProPresenter for specific files types, particular presentations, individual slides, and elements on those slides. That’s a lot of transitions! Watch or read on to learn how to how to start using this helpful feature.

To access these transition options, click on the transitions button in the lower-left corner of the Video/Image Bin. Select the transition you want your media to use and set the duration, then click Done.

Any slide/cue transition overrides the document or global transition, and the document transition overrides the global transition. If a specific transition is not set for a slide/cue or document, then the global transition is always used.

Screen Shot 2016-06-27 at 2.46.43 PM

The first row of transitions allow you to set the duration of the transition. The second row allows you to select a “direction” for the transition to take (for example, Push to the Left). The last two transitions, Fly In and Zoom In, have an additional option called “Motion Extended”. When this setting is enabled, your slide will follow the direction, and then continue moving through your slide in the same direction.

If you want to set a global transition that is used by every presentation (unless a document or slide transition is enabled), click on the transition menu in the lower-left corner of the slide viewer. To apply a transition to a slide, right-click on the slide and select the Transitions menu item.


Instructions from ProPresenter manual

Creating Dynamic Slides in ProPresenter 6

ProPresenterBoring announcement and sermon slides are no more! Watch how to use features like bullet list reveal, underline reveal, and slide object transitions in this tutorial.

One of the primary reasons many ProPresenter users still use PowerPoint for their pastor’s sermon notes is the need for bullet lists and fill-in-the-blank slides. Text Reveal was added to make it easier to build those kind of slides. You can find Text Reveal in the Text Properties tab after right clicking a slide and selecting “edit slide.”

To use the Text Reveal function, select either Bullet List or Fill in the Blank from the drop-down menu. This will change the functionality of the selected text box. It is not possible to combine the two functions in a single text box.

Each object on a slide can have a separate transition when it is brought “In” to the slide and when it is sent “Out” from the slide. To add a transition, select the object in the editor and pick a transition in the slide build properties panel. An individual object can be set to transition “With Slide,” “On Click,” “With Previous,” or “After Delay.”


Instructions from ProPresenter manual

How to Add Logos and Lower Third Text in…

ProPresenterThe Props layer in ProPresenter is useful for persistent objects that you want to appear above the other content within ProPresenter. This tutorial walks you through how to use them effectively for your organization’s logo or lower third messages during a service.

The Props Layer actually contains two different elements. There is a feature in ProPresenter called Props that can be used to add text or images over top of your content, like a TV channel logo. Messages are also shown on the Props Layer.

Props make it easy to leave items on screen for an extended time, but are also easy to clear at any time. Some common uses for props may be a lower-third graphic, a logo bug (a “bug” is a broadcast term for a small graphic in the corner), or other persistent graphic that you want to leave on screen.

A prop can remain on screen for just one slide, multiple slides, or for the entire presentation. This layer is independent of other layers allowing props to be triggered at any moment. Props adhere to transparency settings for those graphic formats that support them (.PNG stills or animation videos with an alpha channel).

To activate a prop, click on the prop thumbnail. You can clear individual props by clicking on the prop’s name in the toolbar. If you want to clear all of the props at once, add the Clear Props button to the toolbar and use that. The Clear Props button is not included in the default toolbar.

If you want to change the Props module to a floating window, click on the icon in the top-right corner. To return it to a docked position, click on the same corner again.

The first button in the lower-left corner is the Edit button. Clicking on this will open the Props Editor where you can create as many props as you need. The second button allows you to set transitions for the Props. The slider in the lower-right corner changes the size of the thumbnails.


Instructions from ProPresenter manual