New and Updated Features in ProPresenter 6

ProPresenterAre you about to upgrade from an older version of ProPresenter? Are you taking advantage of all the new features for your service? This tutorial walks you through some of the many new features in ProPresenter 6.

Power and Capability:
First, the updated interface and new video engine are discussed. ProPresenter now automatically saves your presentation as you edit, so you have no fear of losing content. There are also great updates to stage display.

Headers now available for service organization – even for accounts not connected to Planning Center Online. You can now also set up unlimited numbers of clocks and timers for each service. This feature really comes in handy when used with the improved features for announcement slides. Instead of just added a transition between slides, you can add animation to the slides themselves in the edit panel. Are you having difficulty finding backgrounds in your video and image bin? Try organizing them with tags like “blue” or “nature” to make it easier to plan your service.

Online features:
You can now search for an Instagram hashtag and approve posts to be put on the screen. Your nursery workers can now send alerts straight from the children’s area to the person running presentation.


Instructions from ProPresenter manual


Using the Stage Display Features in ProPresenter 6

ProPresenter Stage DisplayThe Stage Display output in ProPresenter is one of its most powerful and flexible features. It allows you to display information on a separate display for those on your stage that is different from what your congregation sees. Some examples of ways you would use this feature is to display clocks, chord charts, notes about the service, and as a bonus, it integrates with Planning Center’s live mode. Watch or read on to learn how to use this helpful feature in ProPresenter.

This feature requires an additional video output from your computer. Most users will need a USB display adapter like the one available for sale in our store. If you have a newer Mac, you may have two Thunderbolt ports which can be used for your primary output and your stage display out.

Stage Display Setup
To enable the Stage Display output, open Preferences and select the Display tab. If all three of your displays are active, you will see three boxes on the Display preferences screen. Check the box next to Enable Stage Display. This will activate the Stage Display output.

At this point, a purple box labeled SD will show on display preferences. This box may become active on the wrong screen when you enable the stage display. If this happens, click on the stage display box and drag it to the correct box representing your stage display.

Quick Keys
Pressing Command + 3 will switch ProPresenter’s preview window to show a preview of the Stage Display instead of the normal ProPresenter output.

Pressing Command + 4 will quickly open the Stage Display Configuration Window.

Configuring Stage Display
There are two ways to access the configuration for stage display. The first is by clicking on the Configure Stage Display button on the Display preferences screen. The second is by selecting the Window menu and choosing Configure Stage Display. Both methods open the same configuration display that is shown to the left.

At the top of the Stage Display Options window is a listing of all the available stage display layouts that you have created. To add or remove layouts, click on the plus and minus buttons on the right and name your new layout. You can create as many layouts as you need.

Anyone who is using an iOS device with the stage display app can select from any available layout. Only one layout at a time can be used with a wired stage display.

For the Current Slide, you can select to show “text only”, “static slide” or “live slide”. Text Only will show just a text version of the slide. Static Slide will show a thumbnail of all images and other objects on the slide. Live Slide will show the slide exactly as it appears on the output display, including video.

Stage Display Feature Overview
Slides notes are added in the Editor on the Slide Properties tab. If no notes are entered, nothing will be shown in the Slide Notes boxes.

When you enable the stage display option to show chord charts, a new box will be added to the layout. You can move and resize the box to fit your needs. Chord charts are only shown for the presentation they are associated with. When you change to a presentation without a chord chart, the box will be empty.

The clock and countdown settings for stage display are linked to the Clocks module in ProPresenter. You can start any clock from the Clocks module, or if you have a countdown message that uses a clock that is enabled on the stage display, it will start with that clock as well. Clocks on the stage display are useful for showing how much time is left before an event starts and for showing a speaker how much time he has left. If you would like to change the color of each clock or countdown on the stage display, you can do that from here.

Video Countdown shows the time remaining on the currently playing video. This feature is helpful for those on stage to know how much time is left in a video, such as a countdown video or intro video. When enabled, it runs for Background and Foreground videos. Strip Leading Zeroes changes the clock display from 00:05:30 to 5:30. Clocks also support a function called Over Run, you can now have the clock change colors when it passes zero if you have Use Negative Color enabled.

Stage Display Messages
Stage Display Messages are unique because these are only shown on the stage display. In ProPresenter 6, you can change the color of the box when it flashes, or you can disable the flashing effect entirely.

To access this feature, open the View menu and select Stage Display Control, add a button to your toolbar, or press Control + S. Type your message and click the Send Message; the Message box on the stage display will show the message and flash if you have that enabled. Clear will remove the message completely and Hide removes the message from the stage display, but doesn’t delete the message. In ProPresenter 6, it is now possible to display the countdown time, current item, and next item as linked from Planning Center Live.

To begin using this feature, be sure that you have linked your PCO account in ProPresenter Preferences > Services. Next, select a PCO service to link from the Stage Display Control window. From here, you can advance through elements of your PCO Live Plan. The items on the ProPresenter Stage Display will also advance if the Planning Center Live plan is updated from another device.

Instructions from ProPresenter manual

Using the Timeline in ProPresenter

ProPresenterProPresenter 6 makes it easy to sequence slides in a timeline with or without an audio track. This makes it easy for you to create presentations with custom timings between slides or to record the slides to match a song. The ability to sequence slides with music is especially useful for worship leaders who don’t have a band or someone to run lyrics for them since the song and lyrics can be started with a single click.

1) To begin this process, open the Timeline by clicking Timeline in the View menu. There are three ways to add slides to a timeline. The first is to drag the thumbnails from the presentation to the timeline. The second is by clicking on the Slide Show button in the lower-right corner of the timeline and selecting a preset value. This will space all of the slides out at the same interval. The third way is to record the timeline.

2) Audio files can be added to the timeline by clicking the Audio Track button, dragging a file from the Audio Bin, or dragging a file from the Finder to the timeline. After you have added an audio track, you’ll see a solid green bar with the song name added and the duration value in the upper right corner will show the total length in seconds. To remove an audio file, click on Audio Track and select Remove Current Track.

3) Click on the Record button to ready the timeline for recording, then press the play button when you are ready. If you have added an audio file, the audio will begin playing. To record slides to a timeline, click on the slides like you normally would when going through a presentation. The timeline has a hidden feature that isn’t available anywhere else in the program. If you trigger the same slide multiple times, each word will highlight in yellow during playback, creating a karaoke or sing-along effect with the words. If you have a slide with five words, click once for each word when that word is sung before moving to the next slide. If you find that the audio track is playing too fast for you to accurately record the slides, you can manually move the slide cues when you’re done, or you’re can slow down the song with the Rate slider. This will cause the song to play slower so that you can have more time to anticipate slides.

4) When you have finished recording a presentation, click the record and playback to stop the recording. If you need a timeline to loop, click on the loop button to the left of the Duration time box. Entering a value in Offset will move all of the slide cues by a given amount. Duration can only be changed if there is no audio file attached to a timeline.

Other helpful info:
Clicking the info button in the upper right corner of a cue will let you change the cue label and see any sub-cues that were recorded as part of the cue. The Seconds slider changes the time scale of the timeline so you can see more or fewer slides at once.


Instructions from ProPresenter 6 manual 

Three Ways To Import Song Lyrics into ProPresenter 6

ProPresenterQuick! Tell me three ways to import song lyrics into ProPresenter 6! If you can’t name all three, try watching this tutorial on creating presentations with song lyrics in ProPresenter 6. These tips on importing lyrics are fast, easy, and will save you tons of time and prevent potential typos too. Watch or read on!

To access the Import options, click on File>Import and choose the option you want to use.

PowerPoint or Text Document
If you have PowerPoint installed on your computer, you can convert PowerPoint files into formats ProPresenter can use. Once you have located the PowerPoint file that you want to convert, choose the option that you want to use before clicking Open. You can drag PowerPoint or Keynote files (Keynote must be installed as well) directly into a playlist. This does not convert the presentation, but creates a cue for the presentation that will launch the proper program so that you can quickly run your PowerPoint or Keynote file with full animations and transitions. This option is used to import text files (.txt or .rtf) Word files (.doc or .docx). After selecting a file to import, you will be shown options for importing.  “Slides delimited by” allow you to specific a number of lines or paragraphs per slide, or to use a custom slide break marker in the source file. Regardless of which delimiter you use, the number placed in the “delimiter(s) per slide” determine when new slides are generated. If you have selected “Line Break” and enter “2”, you will end up with two lines on each slide, with respect for stanza breaks. Same with paragraphs. If you have used a customer delimiter such as “//” or “*” in your file, just type that into the “Slides delimited by” field. The middle section allows you to update the size, category and template that will be used for the file you’re importing.

Importing Text from Clipboard
This option uses the same import options as Import File, but allows you to copy text from a website or a file such as a PDF or other file type not supported by ProPresenter and import it into the Library.After selecting a file to import, you will be shown options for importing.  “Slides delimited by” allow you to specific a number of lines or paragraphs per slide, or to use a custom slide break marker in the source file. Regardless of which delimiter you use, the number placed in the “delimiter(s) per slide” determine when new slides are generated. If you have selected “Line Break” and enter “2”, you will end up with two lines on each slide, with respect for stanza breaks. Same with paragraphs. If you have used a customer delimiter such as “//” or “*” in your file, just type that into the “Slides delimited by” field. The middle section allows you to update the size, category and template that will be used for the file you’re importing.


If you have access to SongSelect, ProPresenter can store the registration information for you and provide direct access to SongSelect through the program. This makes it easy to get songs from SongSelect without having to leave ProPresenter. You can search using SongSelect by selecting SongSelect from the View menu. In ProPresenter 6, you can also search for songs in SongSelect directly from the Library search box. To do this, be sure that you have checked “Include SongSelect Results in Search” in the Library preferences (accessed by clicking the button to the right of the search box). In either of these search interfaces, you can search by title, author, keywords, or CCLI number.


Instructions from ProPresenter 6 manual 

Edit Slides in ProPresenter Using the Advanced Slide Editor

ProPresenterIf you haven’t used ProPresenter before, or if you’re interested in more advanced features, this tutorial is an excellent starting point. You will learn everything from creating simple slides for worship to making specific elements in a slide come onto the screen at different times for announcements.

It’s important to note that ProPresenter is always “live”. When you click on a slide, it will immediately be sent to your output screen. Any media will also be shown if included with the slide. When a slide is live, it has an orange outline around it so that you can quickly see which slide is being shown. In Table View, the entire row will be orange, as shown in the previous image. When a background video or image is added to a slide, it is indicated with the icon in the upper-left corner. This icon will match the Backgrounds and Foregrounds icons from the Video/Image Bin. If you have added a video to a slide, a box in the lower-left corner will show you how long the video is. Other icons will appear in the upper-right corner; those will be covered in other sections throughout this user guide. To move slides, click and drag the slide thumbnail. You will see drop indicators while moving the slide around to show you were it will be inserted in the presentation. Slides can be duplicated within a presentation, making it easy for you to create slides for repeated sections of a presentations. Duplicating is similar to copying and then pasting a slide. To duplicate a slide, select the slide while pressing the command key and then press Shift + D. You can also right-click on a slide and choose Duplicate. ProPresenter also allows you to disable specific slides. To disable a slide, right-click on it and choose Disable Slide from the menu. To re-enable the slide, right-click on the slide and choose Enable Slide. A disabled slide will be skipped when advancing through a presentation using the space bar or arrow keys, and will also be grayed out to indicate it is disabled. Disabled slides can still be used if you click on the slide or use a hot key to select it. As you can see in the image above, this slide is marked with “Chorus” and is blue. Slides can be labeled and grouped together in ProPresenter.

Slide Editing
ProPresenter offers a few ways to edit presentations. Individual slides can be changed using Quick Edit, the overall look of a presentation can be changed using the Format menu, or you can make extensive edits using the Editor. The quickest way to edit a slide is with Quick Edit. The Quick Edit function allows you to make simple changes to individual slides. This is useful if you find small grammar or spelling mistakes or realize you need to change a line break or other simple change. The Quick Edit window is a small, floating edit window that opens when you right-click on a slide and select Quick Edit. You can continue selecting on other slides while this is open. If you locate a spelling error or need to make a change quickly, you can open Quick Edit, and it only takes a few seconds to correct the spelling. Clicking the ‘X’ in the topleft corner of the Quick Edit window applies the change to that slide immediately.

The second way to edit a presentation is with the Format toolbar. This button is located on the right side of the toolbar by default. As you change the different formatting options, the presentation you’re working with will be updated immediately so you can see the changes. If you need to make changes to multiple presentations, just click the Apply All button as you select the rest of the presentations to apply the same settings again. The Editor is the most robust way to edit a presentation. Here you have full access to the slides and can modify the contents of the slides and edit all of the various properties of the presentation. Since the Editor is a WYSIWYG (what you see is what you get) editor, what you are seeing in the editor is exactly what will be shown on your output screen.

To open the Editor, click on the Editor button in the toolbar, or right-click on a slide and select Edit Slide. To begin editing a slide, select the slide you want to work with from the thumbnails on the left side of the Editor. This will change the slide that is open in the Editor. If you are done editing a presentation and need to edit another one, you can select the other presentation without having to close the Editor. You can also edit presentations even if you have another one running as a slideshow loop or have any slide or video showing. Use the buttons in the lower-left corner to add new slides as needed. These two buttons are the same ones from the Slide Viewer.

The first seven buttons across the top of the Editor are used to add slide objects. These objects are: Text Box, Shape, Image, Video, Live Video, HTML Web Page, and Text Ticker. Slides in ProPresenter can support any combination of these objects on an individual slide. Click on the object that you want to add to the slide, then resize and position it where you would like it to be on the slide. There are more options available for the Text Ticker. The Text Ticker can display plain text that is manually entered, it can be linked to an RSS feed URL, or it can show plain text that is stored in a local file. You can specify the speed at which the ticker moves as well as the behavior of what happens when the ticker reaches the end. Loop Immediately will cause the ticker to begin right away after finishing, such that the first letter will appear immediately after the last letter. Loop with Delay will cause the ticker to finish playing completely, and then begin again. Do not Loop will play the ticker once and not loop it again until the slide is clicked again. The rulers button in the toolbar displays rulers on the left side and top of the Editor to make it easier for you to size and position objects on the slide. When you have the ruler mode open, you can click on either ruler and drag away from it to create an Editor Guide. This is a blue line that will persist on all other editor screens. Objects on slides will “snap” to these guides, making it easy to manually position objects in the same place on multiple slides The last two buttons are used to change the arrangement of layers on the slide. The first is Bring Forward and the second is Send Backward. Page 68 of 143 If you are trying to center an object on the slide, yellow crosshairs will show up when you have reached the vertical and horizontal center points. If you want to change the zoom level of the slide, click on the zoom menu in the lowerright corner and select a new zoom level. By default this is set to Scale to Fit so that you can see the entire slide regardless of your screen size or layout.

Editing Slides
In ProPresenter 6, it is now possible to crop/zoom individual media elements on slides. To do this, after importing media to a slide as a slide object, double click on the media object so that the “handles” on all of the sides and corners of the object turn black. Now, just drag any one of the handles, and you will see the image move within it’s preset frame and you can adjust the portion of the image that you want to see. The column on the right side of the Editor is where most of the functionality exists. There are five different sets of properties that you can change.

On the first set of properties, you can override the default background color set in Preferences for this one presentation. You can also change the size of the document and the category of the presentation. If you set a transition it will apply for the entire presentation and override the global transition.

The second set of properties are Slide Properties.These settings apply to the current slide only. If you need to disable a slide, uncheck the Enabled box. If you need to change the background color of an individual slide, you can do that by enabling the Background option and selecting a color. Hot keys are used to trigger slides using your keyboard; these can be any letter from A to Z. The slide label shows up as the name of the slide. These are used to identify slide groups and to create groups and arrangements. If you set a transition here it will apply to just this slide. If you have multiple objects on a slide, it can become difficult to keep track of the order of the object. Clicking on the layer will select the object that it goes with on the slide so you can identify which object is where. If you need to use multiple chord charts throughout the presentation, add them to the appropriate slide that they need to be shown with.

The third set of properties are Slide Build Properties. Each object on a slide can have a separate transition when it is brought “In” to the slide and when it is sent “Out” from the slide. To add a transition, select the object in the editor and pick a transition in this panel. Each object with a selected transition will appear in this list. An individual object can be set to transition “With Slide”, “On Click”, “With Previous”, or “After Delay”.

With Slide means that the object will use the selected build transition, but will appear as soon as the slide is first launched.
On Click will allow subsequent clicks after the first time the slide is clicked to bring in the objects.
With Previous will link objects together so that one click will bring in multiple objects.
After Delay will bring an object in after a specified amount of time (i.e. 3 seconds).

The fourth tab is the Object Properties tab. This is where you adjust the general properties of slide objects. The top section of allows you to change the coordinates of an object’s position, as well as its size, rotation and opacity.

The Name label doesn’t apply to regular slides, but is used with the Twitter module and Bible templates, so it will be covered in those sections.

The Fill Color is used to change the color of a shape or the color of a text box. Fill Color also supports opacity. The Line Color changes the outline of the object or text box and Line Width is the thickness of the line. Corner Radius controls the roundness of the corners of an object or text box. If you need to make a circle, enter 360 in this box.

The Shadow settings can be used on slide objects or on text. The Angle of the shadow is similar to what direction you want the shadow to come off the object or text. The dial next to Angle allows you to quickly adjust the position of the shadow. Length controls how far away from the object or text the shadow is and Radius controls the blurriness of the shadow. If you have a shadow applied to text, and then add a fill color to the box, the shadow will move from the letters to the text box automatically. So if you need to have the shadow on the text and a colored box behind it, you will need to add a shape object behind the text box.

The fifth set of properties are the Text Properties. The top section allows you to choose your font, font color, font styles, and color. You can also add an outline to text and select an outline color. Tracking and Leading may be two terms you aren’t familiar with. Tracking refers to the amount of space between the letters in a single line (horizontal spacing). Leading refers to the amount of space between lines of text (vertical spacing). Leading is not supported by the Windows version of ProPresenter, so this setting won’t transfer between platforms.

The next area controls the alignment of the text. The first row is the horizontal alignment of the text and the second row is the vertical alignments. Checking Adjust to Fit will dynamically resize the text box as needed.

If you click Apply All, all of the settings on this panel will be applied to the other text boxes in your presentation. One of the primary reasons many of our users still use PowerPoint for their Pastor’s sermon notes is the need for bullet lists and fill-in-the-blank slides. Text Reveal was added to make it easier to build those kind of slides. To use the Text Reveal function, select either Bullet List or Fill in the Blank from the drop-down menu. This will change the functionality of the selected text box. It is not possible to combine the two functions in a single text box.

The sixth properties tab is the Image/Video Properties tab. This tab can only be accessed if you have an image or video, or live video, object on a slide. If you have added an image or live video to the slide, only the top section will be shown. You can change the source of the file while maintaining any other value you’ve set for the object. If you need to find out where an image or video is located, click on the magnifying glass to open it in the Finder.

The drop-down menu allows you to select different scaling options for the image or video. These options change the way the image or video is displayed within the boundary of the object’s box. If you have added a video file or live video object to the slide, you will have the second set of options available. Since you don’t have full playback control of a video on a slide like you do with a video played as part of a presentation or from the Video/Image Bin, you have to adjust some of the settings here.

The Volume slider will change the volume of the video if there is an audio track. The Rate slider will change how slow or fast the video plays. If you need to adjust the Start and End points of the video, you can enter the values here. These values are calculated as percentages, so you may need to test these settings to get them right. If you need to change the way the video plays, click on the Behavior menu and select Stop, or Loop.


Instructions from ProPresenter 6 manual